Word’s AutoText feature
Word’s AutoText feature is way underused in law firms these days. It’s no great secret that certain letters, correspondence, paragraphs, clauses and other “chunks” of language are used over and over in a law firm. Whether you’re an assistant or an attorney, being able to insert these “chunks” of language into a document quickly, with the proper formatting would save a ton of time. Well, that’s what Word’s AutoText function does. And it’s too easy to use. Try this:
- Highlight a commonly used paragraph
- From the Insert menu, select AutoText=>New
- Give your AutoText entry a name
- Click OK
A little side note…if you want your paragraph to retain the formatting it has in your document currently, include the paragraph marker at the end of the paragraph in your selection (step 1). If you can’t see the paragraph marker that’s okay. Just click the show/hide button on the standard tool bar.
That’s it – you’re done. Now, whenever you type the AutoText entry name, a little screen tip will show up with the first part of your paragraph. When you see this, press Enter and your paragraph is magically entered into your document. Very cool.
Applications, Tips and Tricks | Joe Ulm | 
January 10, 2007 8:37 pm
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