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New Research Spotlights Data Protection Challenges

Protecting the Lifeblood of Your Business

A department head calls you in a panic because he accidentally deleted the presentation he’s supposed to give in 2 hours.

After unexpected major flooding, a foot of dirty standing water has taken up residence throughout your entire office building – including the server room.

Someone didn’t pay attention to the company’s email awareness training and clicked on a suspicious link. Now your network is infected with a nasty strain of ransomware.

Consider all the data your company depends on every day: databases, email, proprietary application data, multimedia, research and development, etc. Now imagine if your company lost access to its email and data, even for just 10 minutes. All of your business operations would come to a screeching halt.

Data backups are vital for ensuring business continuity no matter what life (or Mother Nature) throws at your company. Not backing up your data and wondering where to start? If you’re already doing data backups, are you doing enough to ensure they’re protected?

Survey Says …

Late last month, cybersecurity provider Barracuda released the results of its global research study on data backup and recovery.

They surveyed more than 1,000 IT professionals, business executives, and backup administrators from around the world to learn what they are (and aren’t) doing to protect their data. The respondents came from a broad variety of sectors and organization sizes.

The study revealed crucial components to consider when choosing backup and recovery tools. It also identified areas where companies are leaving themselves vulnerable to losing important data.

Key Findings and What They Mean for You

57% of survey participants manage backups from multiple sites. Effective remote management is a key consideration for any backup and recovery solution you look at.

Windows servers (93%), file servers (75%), VMware (54%), desktop/laptops (39%), and Linux servers (37%) were some of the main servers and storage devices being protected. You’ll want to choose a backup provider that can support a wide variety of data types as well as physical, virtual, and cloud systems.

Top components respondents wanted in their data backup solution included:

  • Product stability
  • File-based recovery
  • Good tech support
  • Ability to protect everything in the environment (virtual, physical, SaaS)
  • Easy to use
  • Cost that works within available budget

Risks and Vulnerabilities

While well over half of the participants use Office365, only 16% were backing up their SaaS data. And almost half of those surveyed weren’t backing up their O365 data with a third-party backup tool.

Depending only on Microsoft to back up O365 data leaves you in real risk of losing information. We’re not knocking Microsoft here. Microsoft’s infrastructure does a good job of ensuring data availability. BUT it doesn’t keep data on file for long and it doesn’t protect against user error, malicious intent, or other data-destroying activity. Deleted emails are kept in the recycle bin for a maximum of 93 days before being deleted forever. SharePoint and OneDrive data is only retained for 14 days.

“Many incorrectly assume that Microsoft will support their backup requirements for Office365 data. This could be a costly mistake. If they suffer a serious incident, they could find that crucial data has been deleted permanently.” – Market Analysis: Closing Backup and Recovery Gaps survey report

The key takeaways? Always back up your SaaS data and do so using a third-party provider.

The Cloud Can Be Your Friend

Organizations are still hesitant about migrating their data to the cloud. In fact, a majority of the respondents from the Barracuda survey say they have no plans to migrate apps (52%) or file services (59%) to the cloud.

A third of participants (36%) don’t even replicate their on-premise backups to the cloud. If you just replicate your backups to alternative sites, what happens if all of your sites are taken out by the same natural disaster?

Especially if you’re in a highly regulated industry, you could be exposing yourself to greater risk by not using a cloud backup. Industry best practice is the 3-2-1 Rule:

  • 3+ copies of the data
  • 2 different formats
  • 1 copy stored offline or in the cloud

“Choose a backup and recovery solution that protects data no matter the source. When you can replicate to the public cloud, private cloud, or another physical device, you can protect everything and recover quickly in the face of accidental deletion, malicious actions, or a disaster.” – Market Analysis: Closing Backup and Recovery Gaps survey report

The security experts at ITP can assist you in choosing the right tech tools and solutions for your business. We can also help you implement a rock-solid disaster recovery plan to ensure your company’s data stays safe and available in any situation.

Visit our Security page to learn more. Plus, check out our O365 security packages.

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